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Buyer Senior Analyst

Buyer Senior Analyst

  • Location Malaysia - Central - Kuala Lumpur
  • Travel required No
  • Job category Procurement & Supply Chain Management Group
  • Relocation available No
  • Job type Professionals
  • Job code 123674BR
  • Experience level Intermediate
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Job summary

Responsible to procure goods or services from designated sources of supply for requirements generated by BP operations. The Buyer plays the key role in the procurement process that involves timely creation of Purchase Orders (POs) from approved requisitions, as well as the associated follow on activities related PO acceptance, tracking, change, and close. Key activities include:

  • Inspect incoming requisitions for correctness and completeness and re-distributing or referring them when appropriate
  • Assign sources of supply in accordance with category guidance or other relevant sourcing instructions
  • Issue, as needed, Requests for Quote to obtain pricing, delivery and other commercial terms
  • Engage BP stakeholders – e.g. requestors, sourcing specialist etc., to finalize the purchase decision
  • Generate Purchase Order and confirming acceptance by the supplier
  • Resolve operational issues with the suppliers, sourcing specialist and requestor related to the quality, delivery or receipt of good / services, invoice payment, return of materials, etc.
  • Manage required changes to PO and closure of the PO

Responsible to procure goods or services from designated sources of supply for requirements generated by BP operations. The Buyer plays the key role in the procurement process that involves timely creation of Purchase Orders (POs) from approved requisitions, as well as the associated follow on activities related PO acceptance, tracking, change, and close. Key activities include:

  • Inspect incoming requisitions for correctness and completeness and re-distributing or referring them when appropriate
  • Assign sources of supply in accordance with category guidance or other relevant sourcing instructions
  • Issue, as needed, Requests for Quote to obtain pricing, delivery and other commercial terms
  • Engage BP stakeholders – e.g. requestors, sourcing specialist etc., to finalize the purchase decision
  • Generate Purchase Order and confirming acceptance by the supplier
  • Resolve operational issues with the suppliers, sourcing specialist and requestor related to the quality, delivery or receipt of good / services, invoice payment, return of materials, etc.
  • Manage required changes to PO and closure of the PO
Essential Education & Experience
  • Bachelor’s Degree in Management, Business, Engineering, Finance, Accounting, or related field
  • Minimum 3-4 years of experience in order management and buying
  • Strong knowledge of procurement practices with understanding of accounts payable practices
  • Proficient in PSCM applications including ARIBA, SAP and Salesforce
  • Experience of working cross culturally and in an international environment
  • Engaging and collaborative way of working
  • Resilient and experienced in working in multi-faceted environment
  • Experience in using ERP, advanced skills in Excel
  • Fluent in Bahasa Indonesia and English
  • Must be certified, or eligible for Indonesia PTK007
Key Competencies
  • Operational Excellence - Has a sound understanding of process and workflow streamlining, problem resolution and change management
  • Risk Management - Identifies external and internal factors that impact risk and mitigation opportunities. Identifies potential new or emerging risks / threats and implements mitigation plans
  • Change Management - Builds energy around a change using a systematic approach to transition from the present to the desired state
  • Digital Fluency - Effectively uses digital guidance, tools, methodologies, and security measures for operating as a digital business. Uses digital tools to collaborate, organize, plan and reflect on digital data.
  • Analytical Thinking - Systematically breaks down a complex problem or process into component parts using logical analysis techniques to reach a solution. Logically assesses relationships, grasps interdependencies, and reviews trends within a complex problem or situation. Challenges assumptions and reliability of acquired information.
  • Decision Making – Makes decisions affecting both own tasks and those of others. Combines a variety of factors including commercial awareness, risk and financial expertise to make appropriate decisions and derive insights.
  • Innovation - Adapts existing processes, methods and ways of working to drive efficiency. Uses digital technologies to develop new ideas, projects and opportunities.
  • Influencing - Identifies areas of alliance and disagreement, evaluates options and potential outcomes, and plans influencing strategy. Identifies short term customer needs and communicates benefits to the stakeholder. Knows when and how to use the chain of command.
  • Problem Solving - Evaluates and prioritises problems for own area. Resolves problems in a timely way, using a combination of logic and experience to make decisions and solve problems
  • Relationship Management - Establishes and maintains relationships with peers and internal business partners to achieve results.
  • Business Acumen - Identifies new or alternative approaches to performing business activities more efficiently.

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