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Contract Administration Manager

Contract Administration Manager

  • Location Malaysia - Kuala Lumpur
  • Travel required No travel is expected with this role
  • Job category Procurement & Supply Chain Management Group
  • Relocation available This role is not eligible for relocation
  • Job type Professionals
  • Job code RQ073995
  • Experience level Senior
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Job summary



Job Family Group:

Procurement & Supply Chain Management Group

Job Summary:

Responsible for managing a team to provide procurement, programme and stakeholder management support for the hub or at site, conducting day-to-day non-category aligned procurement execution activities in order to meet the Service Level Agreements and Operational Level Agreements for procurement operations.

Job Description:

The Contract Administration Manager will:

Lead the planning and performance of GBS Sourcing and Contracting’s Contract Management activities, including ensuring full compliance to the Contract Management Guidelines and Policies, Category Management Policy (CMP) and Ways of Working.

Key Accountabilities


  • Responsible for the production of Contract Procurement Plan (CPP) to facilitate demand planning exercise with the region.

  • Manage and maintain policies, procedures, templates. Lead implementation of contract management activities, e.g. Supporting contract assurance and audit, manage contract expiry and contract close out activities.

  • Drive continuous change as part of any new processes' implementation in collaboration with respective SMEs and/or partners.

Process Standardisation

  • Drive harmonisation processes across GBS Sourcing and Contracting; providing cross-divisional process standards.

  • Drive integration with all other S2C business processes with the target of end-to-end optimisation.

  • Coordinate with the process owners, GBS service delivery teams and SMEs to update and standardise contract management approach and templates where appropriate, share findings and bstandard methodologies and ensure alignment with the end-to-end process objectives.

  • Maintain and update a central contract management knowledge repository (including policies and procedures) and communicate effectively to practitioners.

Process Analysis & Continuos Improvement Opportunity Identification

  • Engage in continuous dialogue with business and service delivery team members to discuss priorities and approach to process improvements, standardisation and simplification.

  • Analyse the business needs and support development transformation/digitalisation projects.

Essential Education and Job Requirements:

  • Business, Finance, Commerce degree

  • More than 12 years working experience in Contracting and Procurement in the energy sector (Upstream, Downstream, Digital and IT, Indirect, or Workplace). More than 7 years of Contract Management in the energy sector (Upstream, Downstream, Digital and IT, Indirect, or Workplace).

  • Knowledge of change management methodologies and financial/operational control practices with   previous experience with continuous improvement tools and methodologies.

  • Experience in handling cross region team

  • Lead transformation programme, six-sigma and related experiences is an advantage.

  • Proficient in English (Spoken and Written)

  • Able to work in Europe/UK shift

  • Ability to connect with varying collaborator levels within the organization, internal and external.

At bp, we provide the following environment and benefits to you:

  • A company culture where we respect our diverse and unified teams, where we are proud of our  achievements and where fun and the demeanor of giving back to our environment are highly valued

  • Possibility to join our social communities and networks

  • Learning opportunities and other development opportunities to craft your career path

  • Life and health insurance, medical care package

  • And many other benefits.


We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working


Agreements and negotiations, Analytical Thinking, Building sustainability, Business Acumen, Category spend profiling, Category Strategy, Commercial acumen, Communication, Cost modelling, Decision Making, Digital fluency, Market Analysis, Negotiation planning and preparation, Sourcing strategy, Stakeholder Management, Supplier Selection, Sustainability awareness and action, Value creation and management

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company.  We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with disabilities may request a reasonable accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.).  If you would like to request an accommodation related to the recruitment process, please contact us to request accommodations.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy.  This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

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