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Corporate Contracting Manager

Corporate Contracting Manager

  • Location Malaysia - Central - Kuala Lumpur
  • Travel required Negotiable
  • Job category Procurement & Supply Chain Management Group
  • Relocation available No
  • Job type Professionals
  • Job code 123608BR
  • Experience level Senior
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Job summary

The Corporate Contracting Manager provides overall support to the Contracting Manager. The Corporate Contracting Manager will assist in planning and implementing contracting knowledge management and enhancing contracting capabilities, process management improvements and actively involved in standardisation/transformation projects, interfacing with the embedded business units and service delivery teams, to ensure contracting process consistency across organisational boundaries.

The Corporate Contracting Manager will be representing operational requirement in the Transformation programmes and deliver high levels of support to achieve the Transformations required. In addition, BP is undergoing digitalisation transformation. In line with such initiatives, the Corporate Contracting Manager will also be responsible to support digital projects relevant to the contracting space.

The Corporate Contracting Manager will need to maintain high standards of communication, impact analysis and evaluation of process changes. It is expected that the Corporate Contracting Manager works collaboratively with Sourcing & Contracting in GBS & Finance Procurement, Legal and other SMEs to drive a consistent contracting approach.

The ideal candidate has practical and application experience in contracting of goods & services in the energy sector (Upstream, Downstream, IT related, Indirect, Workplace), extensive knowledge and understanding of contracts and legal terms, coupled with a strong commercial orientation and communication skills.

General

  1. Manage and maintain the contracting policies, templates, schedules, articles, and coordinating with Legal and other SMEs as required.
  2. Analyse the business needs and support development of functional specifications required for the Contracting Transformation projects.
  3. Drive change across procurement as part of any new templates / processes / ways of working implementation in collaboration with Finance Procurement
  4. Develop, with Legal support, the appropriate contracting topics to support continuing education opportunities for procurement, co-own contracting training sessions with Sourcing & Contracting to support the upskilling of contracting capabilities in procurement practitioners.
  5. Lead, with Legal support, the development of new contract templates with a rolling calendar process.
  6. Manage and oversee the Procurement authorities for GBS.
  7. Ensure the annual renewal of signing authorities for GBS are being completed.
  8. Provide continued support for Project Tide, the outsourced legal operation model.

Process Standardisation
  1. Drive harmonisation of contracting processes across procurement – providing cross-divisional process standards.
  2. Drive integration between Procurement and all other S2P business processes with the target of end-to-end optimisation.
  3. Coordinate with the process owners, SMEs and GBS service delivery teams to update and standardise contract templates and approach where appropriate, share learning and best practices, and ensure alignment with the end-to-end process objectives and initiatives in alignment to compliances.
  4. Maintain updated contracting knowledge repository (including policies and procedures) and communicate appropriately to procurement practitioners.

Process Analysis & CI Opportunity Identification
  1. Gather, compile, and produce relevant business analytics on contracting processes performances.
  2. Assess aspects of contracting process performance and efficiency against market capabilities to identify improvement opportunities.
  3. Using data and metrics, engage in a dialogue with business and service delivery stakeholders to discuss priorities and approach to process enhancements and simplification.
  4. Lead process discovery walkthroughs with the embedded business teams and service delivery teams to identify most impactful changes.

CI Opportunity Evaluation & Transformation opportunities
  1. Assess new business requirements (inc. those submitted as ‘Proposal Templates’) and prepare business case for alignment of sponsorship from GBS Leadership.
  2. Actively participate and provide input on process and system changes to enhance process standardisation and simplification, working with Digital Solution & Transformation, I&E and relevant stakeholders.

Educational background
  1. University degree in legal.
  2. MCIPS/ISM qualification, or at stage of pre-qualification, desirable.

Experience
  1. More than 10 years working experience in Contracting and Procurement in the energy sector (Upstream, Downstream, IT related, Indirect, Workplace).
  2. Considerable Business/Process Analysis experience, preferably with strong user interaction.
  3. Have in-depth knowledge of Procurement and contracting processes. Extensive knowledge and practical application experience in contract drafting, negotiations, contract assurance and review and contract management.
  4. A strong track record of experience in developing business requirements and/or participation in large scale process re-design initiatives in contracting. Relevant, previous experience with continuous improvement tools and methodologies.
  5. Knowledge of project and change management methodologies and financial/operational control practices.
  6. Strong Project Management Organisation and/or operating rigour are clear essentials for this role given the strong focus on process discipline and standard adherence required Skilled in Microsoft suite of applications.
  7. Track record of developing and maintaining model contract.

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