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Execution Lead Invoice Processing

Execution Lead Invoice Processing

  • Location India - Maharashtra - Pune
  • Travel required Yes - up to 10%
  • Job category Procurement & Supply Chain Management Group
  • Relocation available Yes - Domestic (In country) only
  • Job type Professionals
  • Job code 132602BR
  • Experience level Intermediate
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Job summary

At bp, we’re reimagining energy for people and our planet. We have a bold ambition: be a net zero company by 2050 or sooner, and help the world get to net zero. Creating a more efficient business that makes the best use of its resources is a critical part of getting there. And that’s what our new global business services (GBS) centre in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of bp’s business processes across the globe. Driven by the bp values and comprising capabilities in data, procurement, finance and customer service, the GBS centre will drive cutting-edge digital solutions and agile ways of working.


Key Accountabilities and challenges
Accountable for ensuring accurate and timely recording and payment of all third party supplier invoices while ensuring adherence to policies and procedures in the drive for exceptional service, operational excellence and compliance.

  • Manage more complex & unique portfolio/countries for a fluid business with challenging and constantly changing requirements and demands.
  • Establish & manage relationships with stakeholders of different levels of seniority.
  • Regularly track and resolve outstanding issues that have been escalated, or further escalate to the necessary parties, complete incident root cause analysis and action closures.
  • Provide invoice processing related advice and information to staff across the GBS and its Business Partners as and when required. The role is expected to provide extensive & value added analysis with proposal & recommendations
  • Implement best practices for the invoice processing process and proactively identify, propose and implement continuous improvement opportunities in existing processes within the team.
  • Ensure accurate and timely delivery of payables services (i.e. invoice/ payment processing, report preparation, etc.)
  • Manage and coordinate the reconciliation of the relevant systems to ensure they balance and that any discrepancies or variations are investigated and corrected.
  • Enforce compliance with the Balance Sheet Integrity/ Reconciliation standard; accurate and timely reporting to Internal Control on ledgers for which the team is responsible.
  • Work with relevant Internal Control team to maintain controls currently owned and facilitate internal and external audit review

Expectations
  • High level of familiarity with the systems used in order to maintain and reconcile the relevant system to ensure it balances correctly
  • There is a high financial and reputational risk involved in prompt and accurate payments and invoice processing. Payments and invoices processed to be reviewed thoroughly to ensure completeness and accuracy
  • Invoices need to be indexed, processed and verified in an accurate and timely manner within tight deadlines
  • Maintain good relationships with external stakeholders to facilitate service delivery excellence.
  • Liaising with vendors and colleagues in different time zones and potentially in different languages requiring rigorous coordination between teams
  • Supporting team members who are servicing different vendors in various geographical locations and using different systems
  • Working hours (ANZ/ASPAC/UK/Europe/US shift) to support Business Partners
  • Essential Education & Experience
  • Bachelor’s Degree in Finance, Accounting or related field
  • Currently pursuing professional qualifications (e.g. ACCA, CPA, CIMA) as added advantage
  • Minimum of 5 years of experience in general accounting, invoice processing and/ or payables operations.
  • Experience on tools – JDE, SAP, Ariba Guided Buying in payables and invoice processing
  • Advanced skills in Excel

At bp, we’re reimagining energy for people and our planet. We have a bold ambition: be a net zero company by 2050 or sooner, and help the world get to net zero. Creating a more efficient business that makes the best use of its resources is a critical part of getting there. And that’s what our new global business services (GBS) centre in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of bp’s business processes across the globe. Driven by the bp values and comprising capabilities in data, procurement, finance and customer service, the GBS centre will drive cutting-edge digital solutions and agile ways of working.

Apply Search all jobs at bp