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Execution Manager, Invoice Processing Accelerator

Execution Manager, Invoice Processing Accelerator

  • Location India - Pune
  • Travel required Up to 10% travel should be expected with this role
  • Job category Procurement & Supply Chain Management Group
  • Relocation available This role is eligible for relocation within country
  • Job type Professionals
  • Job code RQ074447
  • Experience level Senior
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Job summary

Entity:

Finance


Job Family Group:

Procurement & Supply Chain Management Group


Job Summary:

Grade G 9

Responsible for managing a team to provide procurement, programme and stakeholder management support for the hub or at site, conducting day-to-day non-category aligned procurement execution activities in order to meet the Service Level Agreements and Operational Level Agreements for procurement operations.


Job Description:

At bp we’re reimagining energy for people and our planet. We have a bold ambition be a net zero company by 2050 or sooner, and help the world get to net zero. Creating a more efficient business that makes the best use of its resources is a critical part of getting there. And that’s what our new global business services (GBS) center in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of bp’s business processes across the globe.
Is thinking big – and delivering successful outcomes – in the space of digital solutions and customer experiences your forte? Are you adept at inspiring a team and improving its performance? Do you have a passion for encouraging a culture of curiosity, creativity and collaboration? Here’s where you will have every opportunity to challenge conventions and break new ground. Let’s hear from you.


Key Accountabilities

Operations

  • Accountable for service delivery that drives effective invoice processing, prompt payment to BP suppliers and issue resolution on employee expenses.

  • Provide end to end proactive monitoring and management of transactional pipeline to ensure workload prioritization drives better user experience and on time payment to suppliers.

  • Support Squads to implement timely and disruptive improvements in existing processes delivering better value and experience. Inspire, coach, and partner with business partners and 3rd party vendors to deliver outcomes whilst ensuring an inclusive culture. Resolve complex issues that are escalated by the team and oversee and monitor their performance. Ensure compliance to relevant policies that may differ from country to country whenever possible, failing which may result in a negative impact on bp.

Change Management 

  • Support changes in services by managing the management of change process with stakeholders – internal & external.

  • Help with input / support on business case for change proposals 

  • Support internal change communications and implementation 

  • Drive a culture of continuous improvement and strive improvement towards operational excellence.


Risk Management

  • Oversee and manage the accurate and timely delivery of AP services (i.e. invoice, payment, report preparation, etc.)

  • Identify, manage and escalate risks as required

  • Ensure continuous operations including BCP

  • Enforce compliance with the Balance Sheet Integrity/ Reconciliation standard; accurate and timely reporting to Internal Control on ledgers for which the team is responsible.

  • Work with relevant Internal Control team to maintain controls currently owned within the team and facilitate internal and external audit review.


Essential Education & Experience

  • Bachelor’s degree in management, Finance, Accounting, or related field

  • Strong understanding of procurement and general accounting practices with detailed knowledge of accounts payable and invoice processing practices

  • Minimum of 12 years plus experience managing a client-service oriented function with experience in management of large corporate initiatives/projects, strategic thinking, relationship management, financial budgets and processes

  • Minimum 5 years on hand experience in Accounts Payable and Invoice processing process on SAP, JDE and Ariba Guided Buying

  • Experienced in recruiting, developing and coaching employee

  • Direct process management experience including best practices, driving innovation, continuous improvement, technologies, processes, procedures and tools

  • Experience of working cross culturally and in an international environment

  • Ability to communicate and influence across different levels in the organization 

  • Engaging and collaborative way of working 

  • Resilient and experienced in working in multi-faceted environment.

Join us in a crucial time of transition. We are bringing all of our finance and procurement activities for the group into one place, enabling better work.
For you this means working with us on:

  • Compliance – efficiently delivering external reporting requirements to ensure we continue to meet our regulatory ‎obligations in all jurisdictions, supported by robust control environment across all three lines of ‎defense.‎

  • Stewardship – laying out a robust finance framework and providing ongoing management of the balance sheet and ‎portfolio execution, supported by effective advocacy to the market.‎

  • Performance – facilitating the effective allocation of capital, development of business plans and coordination of ‎business performance interventions to ensure a consistent delivery between strategic aspirations, ‎operational forecasts and delivered outcomes. Furthermore, you will be responsible for value creation through mergers and acquisition-led ‎deals, commercial negotiations and integration of business opportunities.‎

  • Transformation – driving digital transformation (centralizing, digitizing, optimizing) across all elements of the finance entity to ‎achieve sector-leading cost-performance.‎


Travel Requirement

Up to 10% travel should be expected with this role


Relocation Assistance:

This role is eligible for relocation within country


Remote Type:

This position is a hybrid of office/remote working


Skills:

Agreements and negotiations, Analytical Thinking, Building sustainability, Business Acumen, Category spend profiling, Category Strategy, Commercial acumen, Communication, Cost modelling, Decision Making, Digital fluency, Market Analysis, Negotiation planning and preparation, Sourcing strategy, Stakeholder Management, Supplier Selection, Sustainability awareness and action, Value creation and management


Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company.  We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with disabilities may request a reasonable accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.).  If you would like to request an accommodation related to the recruitment process, please contact us to request accommodations.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy.  This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

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