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PA to VP C&A Europe & Brussels Office Manager

PA to VP C&A Europe & Brussels Office Manager

  • Location Belgium - Central - Brussels
  • Travel required Yes - up to 10%
  • Job category Business Support Group
  • Relocation available No
  • Job type Professionals
  • Job code 130014BR
  • Experience level Entry
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Job summary

We are looking for a PA to VP C&A & Brussels Office Manager for our office at BP Brussels.
The ideal candidate will perform and support with the following tasks:

  • Support the VP C&A Europe to lead the C&A Europe team to promote and protect bp’s reputation in continental Europe through strong stakeholder relationships and integrated communications and advocacy campaigns.
  • Support the European advocacy team in Brussels to work in an integrated, collaborative and connected way.
  • Manage bp’s office in Brussels, including facilities management, and support delivery of communications and advocacy activities with Brussels based stakeholders.

Your key accountabilities are:
  • Manage administrative tasks for the VP C&A Europe, including diary management, organizing meetings, travel arrangements and expenses, and support the C&A Europe European advocacy and planning & operations teams with administrative tasks as necessary.
  • Support delivery of Brussels communications and advocacy activities, including events organization, leadership visits, maintenance of digital tools such as the stakeholder database, issues management grid, transparency registers and the C&A planning grid.
  • Focal point for all administrative, safety and security, training and financial matters for the Brussels office including management of budgets and invoice processing.
  • Ensure effective administrative support by building and maintaining a close and collaborative network of contacts both internally within bp and externally with contacts in key European institutions and organizations.
  • Play an active role in the transformation of C&A in Europe, supporting the implementation of standardized ways of working, processes, procedures, systems and tools.

Essential Experience and desirable criteria:
  • Formal qualifications constituting university degrees, examination certificates that confirm a level of educational attainment or licenses.
  • Membership of a technical or professional body that has confirmed an individual has reached a level of capability within a technical or professional field (usually but not necessarily obtained through examinations) or Formal certification that they can undertake specialist work or processes e.g. PMI.
  • Previous experience working in and around Brussels institutions.
  • High level of spoken and written English, plus preferable to have other languages including French or German.

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