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Sourcing Lead - Projects

Sourcing Lead - Projects

  • Location Malaysia - Central - Kuala Lumpur
  • Travel required No
  • Job category Procurement & Supply Chain Management Group
  • Relocation available No
  • Job type Professionals
  • Job code 132144BR
  • Experience level Intermediate
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Job summary

Grade HResponsible for providing dedicated procurement, programme and stakeholder management support for the hub or at site, based on sound procurement management knowledge, and conducting day-to-day (non-category aligned) procurement execution activities in order to meet the Service Level Agreements and Operational Level Agreements for procurement operations.

Sourcing Strategy
-Gather and analyse market intelligence data on a regular basis relative to supported categories and regions, to evaluate market and industry conditions to formulate the Sourcing strategies and decisions
-Develop Sourcing strategies based on category demand, request, market and suppliers’ conditions, Scope of Work, etc. and manage the approval process, in line with both Regional and Global Governance requirements
-Develop the ATM (approach to market) based on the approved Sourcing Strategy, and manage the associated approval processes
Event Management
-Support/manage the supplier selection process
-Build and manage sourcing projects & events (RFI/RFP/Reverse Auctions) in the available tools and systems
-Manage the relevant supplier interactions and relationship throughout a sourcing project Coordinate with Line and Bidders to ensure Technical and Commercial Bid Evaluation performed in accordance with CMCP and Regional/NOC requirements.
-Develop and obtain approvals for Award Recommendation documentation as per Governance Framework in respective regions.
Contracting
-Determine the appropriate contract template and develop the contract content based on the information contained in the Sourcing Strategy, sourcing event and/or detailed scope of work specifications
-Negotiate relevant contract terms with suppliers, within the defined parameters of legal and category guidance
-Escalate any contract term exceptions per the deviation process, and manage the approval process
-Manage the contract execution/signature process per the applicable POA (power of attorney) requirements for each BP entity
Contract Operationalization
-Operationalize the Contract upon award in the Company’s tools and systems.
-Conduct regular Contracts health check as required.
Post Award Contract Management
-Ensure Contract is fit for purpose, valid and updated in the Company’s systems at all times. This will include the extension, amendment and close-out of Contracts based on request from Business in accordance with Category Management Plan.
-Resolve any dispute in invoice payments by proactively engaging with Suppliers and Accounts Payable team to ensure timely payment with complete compliance.
-Ensure Pricebooks are up-to date by adding/removing items from Pricebooks based on demand from the Business.
People Management
-Manage the development & Performance of any staff reporting into this position following BP’s talent management processes
-Coach and provide guidance and help the wider team
-Manage customer complaints and work on resolution
-Establish good working relationship with the regional managers
REQUIREMENTS
  • The ideal candidate has 8-10 years of practical and application in End to End sourcing and contracting of services and commodities in Oil and Gas, preferably in IP categories, coupled with a strong commercial acumen and communication (oral and written English language) skills
  • Proven knowledge and relevant minimum Four (4) years’ experience in IP categories such as Corporate Services and IT Products & Services
  • Track record of successful Supply Chain delivery in complex, challenging international environments and Joint Ventures
  • Proven experience with contract creation, negotiations and life-cycle management. Strong Contract drafting skills.
  • Analytical abilities including marketplace and financial analysis
  • Ability to communicate effectively with internal clients and suppliers.
  • Fluent in English (oral and written) language. Additional European/Asian languages are advantageous
  • University degree (Economic, Business Administration, Engineering or equivalent discipline/major) or equivalent relevant minimum 20 years business experience
  • Global / Multi-national business experience
  • Team leader as well as working on sourcing projects
  • Working knowledge of Reporting Pipeline and Ariba.

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