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Sourcing Senior Analyst - Communication

Sourcing Senior Analyst - Communication

  • Location Malaysia - Central - Kuala Lumpur
  • Travel required No
  • Job category Procurement & Supply Chain Management Group
  • Relocation available No
  • Job type Professionals
  • Job code 136877BR
  • Experience level Intermediate
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Job summary

This role will support various BP businesses with a range of Sourcing, contracting and supplier performance management activities based on Category Management Policy and Processes. Working within a defined global process framework, this role will contribute to an enhanced Service Delivery Model around how BP managed costs through third-party contract agreements, and ensure maximum value is achieved. This role is expected to deliver value using the provisions of the Category Management Common Process and within boundaries of relevant laws and regulations, approved budgets and, where applicable, JV partner and NOC agreements. The Sourcing Senior Analyst will comply with BP’s Code of Conduct, as well as all HSSE requirements, including continual support of HSSE objectives within the business, and taking a professional and disciplined approach to working with suppliers, to ensure transparency, consistency and fairness. Our procurement and supply chain management principles are always applied within that framework and in the context of relevant laws and regulation

Key accountabilities:

End-to-End Sourcing operation/project as per business request, inclusive of the following activities:

  1. Case Management
    • Receive, execute and continuously manage incoming Sourcing project requests via the Case Management tool
    • Validate requests, scopes of work and liaise with stakeholders to ensure all business requirements are considered/met
  2. Sourcing Strategy
    • Gather and analyze market intelligence data on a regular basis relative to categories and regions, in order to properly gauge and evaluate market and industry conditions utilized to determine the sourcing strategy decision
    • Develop Sourcing Strategies based on request, market conditions, scopes of work, etc. and manage the approval process
    • Develop the ATM (approach to market) based on the approved Sourcing Strategy, and manage the approval process
    • Ensure relevant due diligence processes are executed and appropriate approvals are documented. Additionally, ensure regulatory/ partner approvals are obtained and stored in the right repository according to applicable regional requirements.
  3. Deliver value to internal stakeholders, partnering to manage all Sourcing & Contracting activities in compliance with Category Management Common Process (CMcp, working closely with Supply and Business Facing teams
  4. Supplier Prequalification
    • Screen suppliers as per the related guidelines
    • Monitor/manage continuous supplier prequalification status, and action per the related guidelines
  5. Event Management
    • Validate requests, scopes of work and liaise with stakeholders to ensure all business requirements are considered/met
    • Support/manage the supplier selection process
    • Work with the Events Management Team to build and manage sourcing projects & events (RFI/RFP) in the Ariba Spend Management system
    • Manage supplier relationship throughout a sourcing project/task lifespan
    • Develop and obtain approvals for award recommendation documentation
  6. Contracting
    • Validate requests, scopes of work and liaise with all stakeholders to ensure all business requirements are considered/met
    • Evaluate proposals/outputs
    • Determine the appropriate contract template and develop the contract content based on the information contained in the Sourcing Strategy, sourcing event and/or detailed scope of work specifications
    • Negotiate relevant contract terms with suppliers, within the defined parameters of legal and category guidance
    • Escalate any contract term exceptions per the deviation process, and manage the approval process
    • Manage the contract execution/signature process per the applicable DofA (Delegation of Authority) and POA (power of attorney) requirements for each BP entity.
  7. Supplier Management
    • Manage supplier performance aligned with the supplier relationship/management plans.

Essential experience and job requirements:
  • The ideal candidate has minimum five (5) years of practical and application in End-to-End sourcing and contracting of services and commodities, coupled with a strong commercial acumen and communication (oral and written English language) skills.
  • Track record of successful Supply Chain delivery in an international environments and Joint Ventures
  • University degree in Engineering, Economics, Business Administration, Procurement or other relevant discipline.
  • Proven experience with contract creation, negotiations and contract drafting skills
  • Proven track record of delivery value
  • Strong proactive and innovative approach
  • Experience working in large and multi-cultural team
  • Able to work on shift
  • An ability to read, understand and act with given information (reading comprehension skills)
  • Influencing, negotiation, problem solving skills
  • An ability to operate methodically including process adherence, research and analysis of systems and information

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