This Privacy Notice explains how the bp group (or any of its brands) may process your personal data when you apply to, receive support from, or otherwise engage with our community and charitable giving causes such as grants, funds and community support programmes.
To find out more about other ways we may process personal data, visit our Privacy Centre.
Where initiatives are delivered independent of the bp group, who determines the purposes and means of processing your personal data, it will act as a separate data controller, and its own privacy information will apply to that processing.
The bp group has different businesses that engage directly with third parties, including individuals who apply for or benefit from our community and charitable giving causes.
In some countries, we're required to list the legal entity responsible for processing your personal data. You can find this information here.
What data do we collect about you?
Depending on how you engage with our community and charitable giving causes, we may collect the following categories of personal data about you:
- Biographical and contact data, such as your name, postal address, email address, telephone number and date of birth.
- Application information, such as the relationship to bp (for example, as a former employee), details you provide when you apply for support, including your circumstances, the type of assistance you are seeking (for example, mobility equipment or a hardship grant), and any supporting evidence you provide.
- Financial information, such as details of your income, outgoings and financial circumstances, and bank or payment details for the disbursement of any grant or award where relevant to our initiatives.
- Programme participation information, such as records of the support you have received, your correspondence with us, and your attendance at or participation in events.
- Special category data, such as information about your health, disability or mobility needs where this is relevant to your application or the support provided.
If you provide information about another individual (e.g., dependent or partner), please make them aware that we may process their personal data and share this Privacy Notice with them.
Where we collect special category data, we will only do so where an appropriate condition for processing has been identified, as described in the section below ‘On which basis do we collect your data’.
Where do we collect your data from?
We may collect your personal data from:
- You – when you apply for support, register for or participate in a programme, contact us, or otherwise interact with us.
- Other sources – such as third parties acting on your behalf (for example, a family member), programme administrators, or publicly available data sources.
- bp records – such as employment or pension records held by bp or its administrators, where relevant to confirm your eligibility.
Why do we collect your data and how we use it?
We may process personal data as part of our community and charitable giving causes for the following purposes:
- Making, administering and operating our community and charitable giving causes, such as our grants, funds, and community support programmes.
- Assessing and verifying eligibility and evaluating applications for support.
- Communicating with you about your application and the support provided.
- Maintaining our records and managing our internal governance and reporting.
- Complying with legal and regulatory obligations.
On which basis do we collect your data?
We process your personal data for the purposes described above on the basis that:
- The processing is necessary for our legitimate interests in operating and administering our community and charitable giving causes.
- The processing is necessary to comply with legal obligations to which we are subject.
- You have provided your consent for the processing (for example, to receive details of events, or in relation to certain information you provide in support of your application), which you may withdraw at any time.
Where your data may be processed
As an international company, we may transfer your personal data to other bp-group companies around the world. For instance, our entities in the UK, USA or India, among other countries, may access information for IT support purposes. We may also share your personal data with service providers and other third parties where necessary to operate the community and charitable giving causes and meet legal requirements.
How do we protect your data?
We maintain administrative, technical, and physical safeguards designed to make sure that your information is only accessed by those allowed and in line with industry practice.
How long do we keep your data for?
The length of time we keep your personal data varies depending on why we're using it and our internal policies.
As a general rule, we keep your personal data only for as long as necessary for the purposes described in this notice, including managing our community and charitable giving causes. Retention periods are determined in line with our internal retention policies and applicable laws.
Where personal data is no longer required, it will be securely deleted or anonymised. In some cases, we may be required to retain personal data for longer periods to comply with legal requirements.
Your rights as an individual
Subject to applicable law, you may have rights in relation to your personal data, including the right to request access to, correction or deletion of your personal data, or to object to certain processing activities.
If you have any complaints, please contact us and we will take all steps we can to resolve it. You also have the right to complain to the competent supervisory authority. You can find the contacts for your local supervisory authority here.
To exercise any of your rights listed above, please contact us here.
Changes to this Notice
The last update to this notice was in October 2026.