Media and external engagement

Introduction

This Privacy Notice explains how the bp group (or any of its brands) may process your personal data as part of our media engagements.

To find out more about other ways we may process personal data visit our Privacy Centre.

Who we are

The bp group has different businesses that engage directly with third parties.

In some countries, we’re required to list the legal entity responsible for processing your personal data, you can find this information here.

What data do we collect about you?

When you engage with us in relation to media, press, public relations or communications activities, as a third party stakeholder, we may collect the following information about you:

• Biographical and contact data such as your name, telephone number and email address.
• Professional data such as your job title, company name, company email address, business phone number, business address, and publications.
• Correspondence with you.
• Information relating to your participation of events, briefings or interviews including attendance details.
• Recordings such as video or audio recordings that are announced to be on-the-record, or image capture as may be necessary as part of our external engagements.
• Dietary and accessibility data such as dietary requirements, only to the extent that this is necessary to organise events.

Where do we collect your data from?

We may collect your personal data from:

• You - when you interact with us.
• Other sources - like third parties, or publicly available data sources including publicly available professional media profiles, posts and other information you have made publicly available in your professional capacity.

Please note that we may use third party databases to manage our external engagements and communication with third parties. In some cases, these third parties maintain data about you as a separate data controller and are responsible for informing you about their own processing operations.

Why we collect your data and how we use it?

We may process personal data as part of our media and stakeholder engagement for the following purposes:

• Managing our external stakeholder and press engagements.
• Communicating with you (e.g. regarding interviews and events).
• To operate our business.
• Complying with legal and regulatory obligations.
• Establishing, exercising or defending legal claims.
• Maintaining the safety and security of our premises.

On which basis do we collect your data?

We process personal data for the purposes described above on the basis that:

• The processing is necessary for our legitimate interest to manage our media and external engagements, operate and protect our business, and maintain relationships with third party stakeholders.

• You provided your consent for this processing. Where we rely on consent (for example, for event attendance, or the collection of dietary or accessibility information), you may withdraw your consent at any time.

• The processing is necessary to comply with legal obligations to which we are subject.
  

Where your data may be processed

How do we protect your data?

How long do we keep your data for?

The length of time we keep your personal data for varies depending on why we’re using it and our internal policies.

As a general rule, we keep your personal data only for as long as necessary for the purposes described in this notice, including managing our media engagements. Retention periods are determined in line with our internal retention policies and applicable laws.

Where personal data is no longer required, it will be securely deleted or anonymised. In some cases, we may be required to retain personal data for longer periods to comply with legal requirements.

Your rights as an individual

Subject to applicable law, you may have rights in relation to your personal data, including the right to request access to, correction or deletion of your personal data, or to object to certain processing activities.

If you have any complaints, please contact us first and we will take all steps we can to resolve it. If we cannot resolve it, you may have the right to complain to the competent supervisory authority. You can find the contacts for your local supervisory authority here.

To exercise any of your rights listed above, please contact us here.

Please note that we you will need to read the privacy notice of any third party databases you are listed in and contact them directly to exercise your related rights. For instance, as a client of Roxhill Media, we will process information from that database in line with our licensing agreement with them, on the legal bases and for the purposes described in this notice. For any information regarding the way Roxhill Media’s processing you can access their privacy notice here.

Changes to this Notice

The last update to this notice was in July 2026.