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Do you know what documentation is required when refuelling in Italy?

Release date:
February 2024
If you’re flying into Italy, please note it’s your responsibility to have the correct tax documents prior to refuelling. Here’s a reminder of what is required.


All aircraft in possession of a valid exemption certificate (AOC or equivalent) whose country of origin has a reciprocity agreement with Italy are exempted from customs duty (i.e. Excise Duties).


To obtain the exemption of Duties, the air companies are compelled to ask their Governmental offices to provide for a reciprocity agreement between their country and Italy.


VAT is always charged for internal and international flights departing from Italy unless a “VAT exemption letter” is provided by the customer. The “VAT exemption letter” has to declare that the customer:

  1. has the status of airline company operating chiefly on international routes and it’s operating in its ordinary economic activity;
  2. for the past calendar year and for the current calendar year (making sure to specify the years) has operated/is going to operate mainly (i.e. above 50% of its revenues) on international routes than Italian routes.



Air bp Italia can provide the customer with a standard "VAT exemption letter" accepted by the Italian Tax Regulator – please contact gitlairbpsalesitaly@bp.com to request. Resellers must provide the applicable operator's “VAT exemption letter” when fuel releases are requested, so that this can be included in fuel release and checked by Air bp Italia. If not included with fuel releases, VAT will apply.


Notwithstanding above all aircrafts and flights declared and signed for as private upon fuelling by the crew, including corporate flights transporting their own personnel, will have Customs Duty and VAT applied.


You must always present a copy of the certificate / declaration when requesting to be fuelled. We recommend that the pilot carries several photocopies with them to be able to leave a copy with our local fuelling service.


If you do not provide applicable documentation prior to fuelling, in some cases Air bp is not permitted to provide a refund or correct invoices.


Details of the fees that apply at different airports can be found by clicking the ‘fees and taxes’ link on the myairbp.