Procurement

For those suppliers who do not have MasterCard merchant facilities, please sign up with PayPal (or an alternate payment services provider) and submit your approved invoice to BP for payment. For further information and to register for a PayPal account, please visit PayPal website.

Please note both MasterCard and PayPal attract a nominal fee. Suppliers are advised to review the service providers' terms and conditions carefully.

Process

1. Contact your bp representative to approve the method of payment

Before supplying any goods to, or commencing any services on-behalf of bp, please ensure you contact your bp representative to qualify the purchase for credit card.

2. Send invoice to your bp representative for verification of the charges

Once any goods and/or services have been supplied to and accepted by bp, please send a copy of the invoice to your bp representative to verify the charges.

3. Process credit card transaction or submit invoice via PayPal for processing

Once the charges have been verified, request the credit card details from your bp representative and process the payment.

For suppliers without MasterCard merchant facilities, submit the invoice to your nominated bp representative via PayPal (email notification) for payment.

4. PayPal only: bp representative to process payment

The bp representative will receive an interactive email from PayPal to enter their credit card details and process the payment.

• Bank statements
• Club and industry memberships/associations
• Government agencies
• Public services (e.g. councils)
• Royalties and refunds
• Credit agencies
• Port authorities
• Insurance
• Medical expenses
• Charitable donations and sponsorships
• Utilities
• Demurrage
• Inspectorates

Before submitting any invoices, please ensure you contact your bp representative for guidance. Once approved, invoices should be sent to arbnz@bp.com Please make sure that you document the name and email address of your bp representative on the invoice.

Process

1. Contact your bp representative to approve the method of payment

Before commencing any services on-behalf of bp, please ensure you contact your bp representative to qualify the purchase of a non-PO channel.

2. Send invoice to bp via email

Invoices related to services performed on-behalf of New Zealand bp entities should be sent to arbnz@bp.com in TIFF, JPEG or PDF format.

3. The invoice is scanned and electronically routed for coding

Key pieces of information are extracted from the invoice during scanning which is used for compliance and matching purposes.

Non-compliant invoices will be rejected by accounts payable and returned to the sender. Compliant invoices will be routed to the nominated bp representative for verification and coding.

4. Invoice is coded and sent to finance

Once the invoice has been coded, it is then sent to a finance representative for approval and payment.

If rejected, suppliers will be notified via email.

• Retail asset design and construction services
• Purchase and installation of underground tanks
• Fuel dispensers
• Signage
• Security services 
• IT application development and maintenance
• Marketing production and print management
• Advertising
• Legal services and consumables such as stationery, personal protective equipment, information technology peripheral devices, etc.

The type of purchase order or invoice against contract channel adopted and the obligations of suppliers will vary based on the type of engagement or remuneration structure that has been agreed between bp and the supplier. Please reach out to your bp representative for guidance.

For services against a PO, the supplier creates the service entry sheet on behalf of bp and submits it for approval. 

For supplying of materials against a PO, the goods receipt is always performed by bp.

Process:

1. Order raised by bp business representative

2. Interactive email received containing the order from bp

3. Order confirmation performed by the supplier

4. Goods and/or services delivered to bp

5. Service entry sheet submitted by the supplier

6. Service entry sheet approved by bp business requestor

7. Electronic invoice submitted by the supplier

8. Payment

• Free for all basic transactions (Standard account enabled suppliers only)
• Ability to create and submit all documents electronically with multiple customers
• Improved invoice accuracy ensures suppliers are paid on-time
• Increase business with existing and future customers using Ariba Discovery
• Promote your company to other customers on the Ariba Network
• Email notifications and real-time status updates keep suppliers informed of where a transactional document is in the processing and payment lifecycle
• Electronic invoices can be downloaded for local archiving
• Enjoy a single, unified user experience using one account for order management and processing
• It's all accessible on mobile devices via the Ariba app.

• All suppliers will need to have, at a minimum, a Standard account with SAP Ariba
• All orders will be communicated to our suppliers via the Ariba Network
• As a supplier, you will need to register your account with SAP Ariba, following the receipt of the interactive email attached to the first order from Ariba Network
• You will also need to review and acknowledge any new orders (order confirmation) using the same interactive order email
• For the supply of services, all suppliers are required to submit a service entry sheet (SES) once services are carried out for approval by bp
• Once approved, suppliers will need to submit an electronic invoice via the Ariba Network, which will be automatically posted for payment, if everything matches
• For more information visit bp's Supplier Support Portal