Invoicing process for bp vendors for non-PO (purchase order) categories

Your bp buyer will inform you about the transaction process for supplying to bp.  

If you are an approved vendor in the non-PO category, these guidelines will assist you throughout the process. 

A valid PO is necessary if the transaction is not a part of the above approved list of non-PO categories. Please contact your bp buyer to obtain a valid PO before commencement of work or delivery of goods and/or services to bp.

How to submit a non-PO invoice

bp is committed to paying our vendors on time, in line with agreed terms and conditions. Please review the bp invoicing requirements to ensure your invoices submitted to bp meet these standards for correct first-time submission, and prompt payment.

You should submit your non-PO invoices including supporting documents, in a single attachment, to the mailboxes below: 

Note: For invoices with a PO, you should use the SAP Business Network for invoice submission or for non-SAP Business Network invoices, please submit to the relevant invoice ingestion mailboxes indicated in the PO. 

Reminder

To avoid any delay in invoice processing or payment, please ensure all invoices comply with bp invoicing requirements, including all tax and legal requirements. If an invoice does not meet these requirements, it will be rejected, and the payment terms will not begin until a compliant invoice has been submitted and received by bp. In particular, please ensure:

• The Invoice is addressed to the correct bp legal entity, e.g. “bp International Limited.”
• The Invoice must include your bp contact name and email address on the face of the invoice.
• Do not submit paper invoices or send your invoice to an individual within bp. Only submit one invoice per email with no additional attachments – supporting documents should follow the invoice in one attachment.
• Emailed invoices should be in PDF or TIF format only, without encryption and not exceed 18MB. Note: please exclude company signatures.
• Upon receipt of an emailed invoice, vendors will receive an automated email acknowledgement advising that the invoice has been received for processing.  However, the invoice may later be rejected if it is not compliant with bp requirements.