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Transacting with us

 

BP has three core channels available for transacting with third-party suppliers. The preferred channel varies based on the type of transaction and the amount: 

 

  • Purchasing Card (P-Card). The procurement purchasing card is for low-value expenditure, where suppliers accept payment by Visa or MasterCard. 
  • Non-Purchase Order Invoice for exceptional services/transactions only. 
  • Purchase Orders (PO) or Invoice against contract is BPSA’s preferred channel for the purchase of goods and/or services which is subject to BP's standard terms and conditions of purchase or references an agreement. For the purchase of goods and / or services which is subject to BP's standard terms and conditions of purchase or references an agreement BPSA utilises a No PO No Pay policy, which means that when invoicing for goods or services, suppliers must quote a valid Purchase Order (PO number) on the invoice in order to receive payment.

Before supplying any goods or commencing any work on behalf of BPSA, complete the following purchase to pay checklist :

Check Consideration
Has the engagement and payment method being agreed with us? Failure to agree on the engagement and payment method may result in the invoice being rejected by us.
If a prcourement card is the agreed method of engagement, do you know where to send your receipt? A valid (VAT) receipt, or invoice clearly marked as  'PAID-IN-FULL', should be emailed through direct to your BP representative at their BP email address.
If a purchase order is the agreed method of engagement, have you recived a valid purchase order? If you have not received a valid purchase order form from us, you must not  start any work on behalf of us or supply any good to us.
If a purchase order is the agreed method of engagement, have you documented the purchase order number on the invoice in a cumputer generated format? Failure to document the purchase order number on the invoice in a computer generated format may result in the invoice being rejected by us and a late payment being made.
Do you know where to send the invoice and in what format? It is important that you read and understand where and how to sumit invoices to us to ensure on-time payment.